Case Assignment

1. Trainees receive the majority of cases when new clients are scheduled into their open initial assessment slots.

2. It is understood that some students present in such a way that makes them appear appropriate for trainee assignment, but later during or after the initial assessment appointment, turn out not to be. At those times, the supervisor will assist in determining the best disposition for that client.

3. If during the initial assessment the client is in need of immediate evaluation by a prescriber, the clinician will access prescriber input (e.g. scheduling with MOD, open medication evaluation appointment slot, psychiatric emergency room).

4. Trainees can also receive new clients from senior staff who have done an initial assessment and think it is appropriate for a trainee. The staff member either offers it directly to the trainee or tells the Director of Training or the Coordinators of the Psychology Externship or Social Work Intern Programs, who then offer the case to a trainee. The trainee discusses the offered client with their supervisor, who approves or disapproves the case assignment.

5. If a trainee receives a case from a senior staff member, the trainee immediately contacts the student, typically via email, and sets up initial appointment.

Messages to students should not include any confidential information regarding the student’s presenting concerns and should be as general as possible. Using clinical judgment and consultation with supervisor, a determination is made regarding how to word an email and/or leave a voice mail as well as when to re-contact a student if no reply to the message is received.

6. No shows for initial appointments are also followed up with an email or phone call to attempt to reschedule the appointment. Using clinical judgment and consultation with supervisor, a determination is made regarding when to stop attempting to reschedule an appointment if the student does not reply to the initial attempt.

Long-Term Cases

Each trainee is afforded the opportunity to work with a few long-term cases. The determination as to which case(s) will become longer-term is discussed and decided within the supervisory relationship. No decisions about long-term status for clients continuing at CAPS will be made during the intake or assignment process.

As a general rule, trainees who are at CAPS two days a week can have one long term case and those who are at CAPS three days a week or more can have two long term cases if the cases meet the general criteria for longer term cases at CAPS (please see clinical policies and procedures). If, given a trainee’s developmental level and other clinical or training considerations a different arrangement is desired, the trainee discusses the request with their supervisors.

Caseload Requirements

Psychology Fellows
Case assignment will be between 14-16 cases. However, during certain times of the year (e.g., November and April), Fellows’ caseloads, like all full-time staff, may exceed 16.

Doctoral Psychology Interns
Case Assignment will be between 10-12 cases, or 12-14 if not co-leading a therapy group.

Psychology Externship Students
Case Assignment will be between 7-14 cases.

Social Work Students
Case Assignment will be approximately 10.