Academic Calendar and Trainee Schedules

Recognized University Holidays

Labor Day September 6, 2021
Thanksgiving November 25, 2021
Christmas Day December 25, 2021
New Year’s Day January 1, 2021
Martin Luther King, Jr. Day (Observed) January 18, 2021
Memorial Day  May 31, 2021
Independence Day (Observed) July 5, 2021

Academic Year 2021 – 2022


This year Spring term classes begin January 20, 2021 and end May 11, 2021. Spring break is: March 10-11, 2021. Final Exams are: May 4-11, 2021. Commencement is: May 17, 2021.


Fall term classes begin  August 31, 2021 and end December 22, 2021. Fall Break is: October 14-17, 2021. Thanksgiving Break is: November 25-28, 2021. Final Exams are: December 15-22, 2021.

Time Off

Psychology Internship | Psychology Post-Doctoral Fellowship

Externship and Social Work students are not expected to work during the student winter and spring breaks and Psychology Fellows and Psychology Doctoral Interns should see the Training Director regarding work schedules during these break periods.

CAPS respects and values the unique cultural identities of our staff members. Any trainee who wishes to observe a holiday that is not listed is encouraged to do so by making arrangements with the Training Director.

Psychology Internship

  1. Internship is 2,000 hours.
  2. Interns receive 15 vacation days (5 at Holiday Break, 5 at the end of the internship year, 5 at intern’s discretion).
  3. Interns receive 10 days of sick leave.  Extended sick leave is available if necessary.
  4. Interns receive 5 professional days for dissertation, job interviews, and/or conferences in psychology.
  5. To request vacation, sick leave or professional days off, please complete the Request for Time Off Form.

Psychology Post-Doctoral Fellowship

  1. Post-Doc is full-time, 2000 hours
  2. Post-Docs receive 15 vacation days (5 at Holiday Break, 5 at the end of the internship year, 5 at intern’s discretion).
  3. Post-Docs receive 15 days of sick leave
  4. Post-Docs receive 5 professional days for job interviews and conferences in psychology.
  5. Requests for vacation and professional days must be approved by the post-doc coordinator.
  6. Post-Docs must keep a tally of their total hours as well as clinical service hours to ensure that they meet licensure requirements for the state in which they wish to be licensed.  This may require the post-doc to make an adjustment in the timing or amount of days off.

Weekly Schedules

Psychology Interns | Social Work Interns | Psychiatric Nurse Practitioner | Psychology Externs | Psychology Post-Doctoral Fellowship

Psychology Interns

This is a 12-month internship.  The intern’s weekly schedule is approximately as follows:

1. Service Activities

  • Individual Therapy (10-12 hours)
  • Group Therapy (1.5 hours)
  • Intake Assessment (2 hours)
  • Outreach Programming and Consultation/Career Development Workshops (approximately 20 hours per semester)
  • Supervision of Externs (1 hour)
  • Drop In Coverage (2 hours)

2. Training Activities

  • Individual Supervision with Primary Supervisor (minimum 2 hours)
  • Supervision of Group Therapy (1 hour)
  • Case Group (1.5 hours)
  • Supervision of Supervision (1.5 hours)
  • Supervision of Outreach (1 hour biweekly)
  • Multidisciplinary Clinical Team Meetings (1 hour weekly)
  • Dissertation Support Group (1 hour biweekly)
  • Intern Meeting with TD (1 hour biweekly)
  • Intern Support Lunch (1 hour)
  • Professional Topics Seminar (1.5 hours)
  • Group Therapy Seminar (1 hour weekly)
  • Outreach and Consultation Seminar (1 hour biweekly)
  • Social Identity Exploration Seminar (75 minutes weekly for 8 weeks)
  • Social Justice Seminar (75 minutes weekly for 12 weeks)
  • Activism Seminar (90 minutes weekly for 6 weeks)

3. Administrative/Professional Development Activities

  • Staff Meeting/Staff Development (1 hour)
  • Committee Membership (Outreach, Training, Eating Concerns, Sexual Trauma Treatment, or Wellness, up to 1 hour)
  • Client Preparation and Record Keeping (4-5 hours)

Interns spend approximately 16 hours per week in training activities, which have been structured to be sequential, increasing in complexity, and supportive of interns’ increasingly independent functioning. The training year begins with a three-week orientation as an extensive introduction to the center’s various programs, staff, other related university offices and resources, followed by a developmental progression of didactic and clinical activities. Interns typically work approximately 40-45 hours per week. Some evening and weekend hours are required to fulfill outreach programming needs and to complete small reading assignments for seminars.

Individual Supervision with Primary Supervisor

Interns are supervised by a licensed psychologist for a minimum of two hours each week on their individual therapy clients. Supervision is provided by a primary supervisor for the entire year in order to allow for the development of greater depth in the supervisory relationship and a more thorough assessment of the intern’s personal and professional development. However, to allow for exposure to alternative styles, the two hour supervision time block may be split between the primary supervisor and another available supervisor midway through the internship year. That is, the intern is supervised for one hour by the primary supervisor, and is supervised by another supervisor during the second hour. Additional individual supervision and consultation sessions may be arranged with other staff members as needed.

Supervision of Group Therapy

Interns receive weekly supervision on their group therapy activities. The supervisor is a senior staff member who may be the co-leader of the group, and is most often not their primary supervisor. As a result, interns receive additional exposure to different orientations. Interns will receive additional guidance from the CAPS Groups Coordinator in the group therapy seminar.

Case Group

roup supervision of individual psychotherapy cases occurs every week for one hour through the internship year. Presentations by the interns are both formal as well as informal in order to discuss both clinical as well as ethical issues pertaining to assessment and psychotherapy and include sections of videotapes of their sessions.

Outreach Supervision of Social Justice Project

Interns meet every other week with the outreach training coordinator. Issues addressed are related to understanding the community served, identifying needs, connecting with relevant students and community partners, and developing and delivering outreach programming. The supervision is informed by the social justice principles of creating change within systems to more adequately serve communities and increase access to services.

Team Meeting

Each clinical team is comprised of psychologists and social workers, a member of the prescriber staff, and trainees (doctoral psychology interns, psychology externs, social work interns, psychiatric nurse practitioner students and, when schedules permit, psychiatric residents). The team meets weekly for one to one and a half hours, depending on the time of academic year. All team members present cases and receive feedback and suggestions from everyone present. This is also an opportunity for staff who share cases, such as between prescriber and therapy staff, to discuss treatment issues. The purpose of the team meeting is twofold: a group process for peer case discussion that can include obtaining treatment recommendations for the case as well as a training activity to hone case presentation, treatment planning, and diagnostic/assessment skills. Up to several cases may be presented during the meeting. The responsibility for facilitation of this meeting rotates among all members, including all of the trainees.

Drop In Team Meeting

Interns meet weekly as a group with the IC Coordinator for supervision on IC cases. Strategies for crisis intervention, referrals, and managing complex dispositions are emphasized.

Intern/TD Meeting

Interns meet every other week with the Training Director to discuss issues of relevance as they proceed through the internship experience. Interns are encouraged to discuss individual and/or intern group

concerns within a developmental framework. Various topics may be discussed including professional identity development, job searching, and interviewing.

Membership on Administrative Committees

Interns may choose to join one or more of the administrative committees at CAPS. This provides interns with a sense of how various components of counseling center services are managed as well as an experience of contributing to the overall functioning of the center. The committees that are typically available include training, outreach, sexual trauma treatment, eating concerns treatment, and staff wellness.

Supervision of Supervision

This seminar meets weekly throughout the academic year and trains interns in the practice of individual psychotherapy supervision. Training includes didactic teaching as well as supervision of the interns’ actual clinical practice of supervising an extern. As the externs’ primary supervisors, interns are responsible for all clinical and professional activity by the extern as well as providing oral and written evaluations.

The didactic component of the seminar includes readings and discussions of various supervision models, supervision research, and professional ethics and boundaries. The seminar assists interns in formulating their own theoretically integrated model of supervision and understanding their supervisee’s developmental level as a therapist and identity as a psychologist. Further emphasis is placed on incorporating models of multicultural supervision into the interns’ conceptualizing and practice of providing clinical supervision.

The clinical practice of providing supervision is the arena in which interns explore their own style of supervision, apply the learning from the seminar, and refine their skills in this area. For the first month of the internship, prior to their supervisees arriving at the center, the seminar places greater emphasis on reading scientific and theoretical articles and reviewing an integrated model of supervision. Upon the arrival of the externs, the seminar places a greater emphasis on discussion of how supervisory constructs are applied and integrated into the actual supervision provided by the interns. Interns meet weekly with their supervisee and watch the videotapes of their supervisee’s therapy sessions throughout the academic year. The seminar leader uses videotapes of supervision sessions in the seminar to facilitate discussion and to provide feedback and suggestions for further work by the interns.


Interns attend weekly seminars (3-4 hours) during the course of the year, at which time professional and clinical issues are presented by training staff and other professionals from the greater Philadelphia area.

Professional Topics: This seminar meets 1.5 hours per week and addresses a wide range clinically relevant and professional development topics presented by senior staff members, postdoctoral fellows, and professionals from the community. Examples of topics and themes include empirically supported treatments (e.g., EFT for couples counseling, Cognitive Processing Therapy, eating disorders treatments, and DBT); Assessment (e.g., intake training, mental status exam, career testing); Theories (e.g., psychodynamic, existential, CBT); ethics; brief therapy; countertransference; substance abuse; and psychopharmacology.

Social Identity Exploration: This seminar series is approximately 8 weeks and is followed in subsequent weeks by the social justice seminar. These dialogues are designed to facilitate exploration of how our personal experiences of culture, marginalization, and privilege influence our professional identities and clinical work.

Social Justice: This seminar series follows social identity exploration for approximately 8 weeks and is based on literature related to social justice values and practices in psychology broadly and in university counseling centers specifically. Interns explore strategies to incorporate such values into their clinical work and outreach/consultation activities.

Activism: This seminar is designed to explore the ways in which professionals may integrate activism, based on the principles of social justice, into their roles as psychologists. Emphasis is placed on identifying forms of activism, exploring relevant values and goals, navigating role and values conflicts as well as institutional and professional barriers, and developing action plans. Each meeting closes with a self-care activity.

Group Therapy: This seminar meets weekly. It focuses on introduction and review of various group therapy models, recruitment and screening procedures, developmental group processes, multicultural issues, and exploring techniques such as working with challenging group dynamics and creating group cohesion. It also serves as a forum to process the interns’ group leadership experiences throughout the year.

Outreach/Consultation: This seminar series meets every other week and trains interns in the provision of outreach and consultation at a university setting. Interns read a
nd discuss in the seminar relevant literature on models of outreach and consultation, stages of the consultation process, workshop design, development and delivery, services to diverse populations and assessment and evaluation procedures. As the interns typically engage in 40 hours of outreach/consultative activities including co-leading career development workshops and the concentrations, over the course of the training year, the seminar uses discussion, group activities and role-play to train the interns in actual design and presentation skills necessary for effective delivery of outreach services. Within the context of the seminar, interns also learn how to conduct needs assessments, critique outreach and consultation activities and evaluate service delivery.

Dissertation Support: This seminar meets every other week or as needed and is offered to interns who have not completed their dissertation. The leader provides assistance with time management strategies and research methodology. Interns are invited to take up to five days of professional development during the year, any amount of which may be dedicated to dissertation work and related meetings or defense. All interns present their research to the entire staff and the dissertation support leader guides interns through this process.

Social Work Interns

The social work intern’s weekly schedule is as follows:

1. Service Activities

  • Individual Therapy (8-10 hours first semester; up to 12 hours second semester)
  • Group Therapy (1.5 hours)
  • Intake Assessment (1-2 hours)
  • Outreach and Prevention (1 hour)

2. Training Activities

  • Individual Supervision with Primary Supervisor (minimum 1.5 hours per week)
  • Individual or Group Supervision of Group Therapy (.5 hour per week)
  • Case Group (1.5 hours per week)
  • Multidisciplinary Team Meeting (1.5 hours per week)
  • Didactic Seminars (2-3 hours per week)
  • Single Case Supervision (1 hour)

3. Administrative/Professional Development Activities

  • Client Preparation and Record Keeping (2-3 hours)

Psychiatric Nurse Practitioner

The psychiatric nurse practitioner students’ weekly schedule is as follows:

1. Service Activities

  • 1-3 individual therapy clients
  • 3-5 hours of medication evaluation and maintenance

2. Training Activities

  • Individual Therapy Supervision (1 hour)
  • Individual Medication Management Supervision (1-3 hours)
  • Professional Topics Seminar (2-3 hours)

3.   Administrative/Professional Development Activities

  • Client Preparation and Record Keeping (2-3 hours)

Psychology Externs

The extern’s weekly schedule is approximately as follows (for a two to three day work week):

1. Service Activities

  • Individual Therapy (5-12 hours)
  • Intake Assessment (1-2 hours)
  • Group Therapy (optional, and if available, 1.5 hours)

2. Training Activities

  • Individual Supervision with Staff Supervisor (1 hour)
  • Individual Supervision with Intern Supervisor (1 hour)
  • Individual Supervision of Group Therapy (if doing a group, .5 hour)
  • Case Group (1 hour)
  • Multidisciplinary Team Meeting (1.5 hours)
  • Seminars (2-3 hours)
  • Single Case Supervision (1 hour)

3. Administrative/Professional Development Activities

  • Staff Meeting (optional, 1 hour)
  • Client Preparation and Record Keeping (2-3 hours)

Psychology Post-Doctoral Fellowship

1.  Service Activities

Defined as any activity directly providing (or supervising the direct provider) of clinical service delivered to one or more Penn students.  (20 hours weekly).  This includes:

  • Individual therapy
  • Intakes (Initial Appointments)
  • Group Therapy
  • Drop-In (4 hours)
  • Outreach presentations*
  • Workshops (e.g., Career Workshops, I CARE events)
  • Giving supervision to a trainee
  • Consultations (external) on behalf of a student
  • Actual service provided during Drop-In (Initial Appt or Drop-In session)

* Post-Docs are required to do 10 hours of direct outreach/prevention service during the month of August and early September during student orientation activities on campus.

2.  Training Activities

  • Individual Supervision  (2 hours)
  • Team Meeting  (1.5 hours)
  • Drop-InTeam Meeting (0.5 hours)
  • Postdoc Meeting (1 hour biweekly)
  • Case Group (1 hour biweekly)
3. Administrative/Professional Development Activities

  • Client Preparation and Record Keeping (3-4 hours)
  • Staff Meetings (1-2 hours)
  • Committee Meetings (up to 1 hour)